Homework Club Insurance: Running a Successful Club
Check You Do not Need to Be Ofsted Registered
Most groups that work with children will need to register with Ofsted. However, a number of exceptions to this rule apply which may be valid for your homework club. Read this Ofsted Guidance and in particular, examine Annex A to see if your club is exempt.
Understand Who Will Come
It is a good idea to set a total number of spaces in the homework club that you would allow. This means that you can plan the support you need, particularly in respect of the numbers of adults required. You can always expand the size of the club later but when setting up, set a limit.
Consider where the children are coming from and advertise accordingly. Is it one community, one particular school?
As well as attracting pupils, you need to have a communication tree. Mobile numbers and emails are essential. Create a communication tree if you can to get urgent messages out such as changes in times, things you might want the children to bring or even a late cancellation.
Prepare the Study
The critical success factor in any homework club is preparing the materials. If you get this right, the children will be entertained and the session will run smoothly. Prepare any reference materials, test any web connections you need and always have a plan B!
Funding the Club
Some clubs do charge a fee but most of the homework clubs that we insure are run on a non profit basis. Some clubs might make a small charge (some do this on a voluntary basis, particularly in areas of deprivation), plan this out.
You might find local charitable trusts can provide some funding for the club and it is also worth investigating grants. While local authority funding has become much more difficult to attain in recent years, it is worth investigating if any support is available. The UK Community Foundation has some information about support that is available.
Set Good Guidelines
Of course you want the environment for the children in the homework club to be enjoyable. However, it is important to balance that feel good spirit with the right level of control. Setting out good ground rules at the start is essential.
You and your volunteers will be working with children and so DBS checks are essential. It is a legal requirement for anyone working with children on a regular basis. The Disclosure and Barring Service will check volunteers criminal records and provide peace of mind for all volunteers and parents involved in the club. DBS checks can be done through several online providers but your local Voluntary Action or CVS organisation might also provide this service.